How to Ensure Success in Your Accounting Software Project
A smooth accounting software implementation does not require a bevy of on-staff tech gurus squirreled away in a temperature-controlled server room the size of a football field. Regardless of what Super Bowl half time commercials show us, it’s just not a hard and fast requirement. In today’s market, skilled experts are easily available on a contract basis for companies of all sizes and across all industries.
Huge financial reserves aren’t needed either. Smaller organizations are often at an advantage when it comes to IT projects. They usually have fewer integration challenges and more flexibility in allocating resources. Tight budget constraints can actually help companies to focus in on the necessary return on investment for a financial win. Furthermore, many vendors offer flexible payment terms through leasing or monthly subscriptions. Each of these options allows you to pay for accounting software over time, while you are realizing the cost benefits of improved efficiency.
Each of these factors can and should be applied to your accounting software implementation.
Executive management support
All businesses have the goal of financial success, but often have competing visions within management to realize Input from the top is critically important. The reason is simple. Only the people at the very top can express their ideals for the company and if you don’t have that critical input about what the enterprise is doing and where it is going you’re probably going to end up charging off into the weeds.
Very few businesses, if any, can say that their key financial processes are as efficient as possible. For this reason, accounting software projects are often highly appealing to key decision makers. Or, at least they should be. Accounting software and ERP projects offer a big advantage: they are relatively low risk and high reward. Many IT projects are highly speculative and serve as their own prototype. This is not-so with accounting software projects where technology that’s new to you is likely to have been installed in dozens or hundreds of other businesses.
The increased predictability of the results of implementing new software is beneficial for determining the project’s potential ROI. Identifying ROI numbers can be an intimidating prospect. But it’s surprisingly straight-forward with accounting software purchases All accounting software automates repeated processes.
It would be hard to imagine remodelling a kitchen without asking the cook where they want the sink. But the recipes for software projects are often written without any input from the main users.
The core user group for most accounting software systems will be internal staff. Of course, you also need to have project leaders who understand the larger corporate strategy and how the purchase fits into it. But it’s just as critical to receive input from front-line users.
Participating in a proper needs analysis interview is a great way to either establish or reconfirm the key requirements for your software purchase. A good needs analysis interview allows you to clearly identify baselines for your accounting software purchase project, including its scope, cost, and timeline.hat success. Consequently, it’s important to have executive buy-in.